Protecting children, young people and vulnerable adults is the responsibility of us all, whether they live in our community or are part of our Christian family. It is central to the Gospel that we care for all those in need and, at the same time, make our church a safe place of sanctuary for those looking for help and support.  Achieving a balance between those who pose a risk to others and those who have already been harmed can be difficult sometimes and we follow the Diocesan policies to achieve high standards in safeguarding.  The Diocese works in partnership with statutory agencies (where needed) to ensure that congregations are safe and that parishes like Dronfield act within the law and good practice guidelines for safeguarding children and vulnerable adults.

There are regular training events to ensure we are up to date with the latest practice and protocol. If you have any concerns questions or queries please get in touch with the safeguarding officer or contact the diocese by clicking here

Safeguarding Flow Chart



The important stuff


Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).


St Philip’s Church is a church within the parish of Dronfield with Holmesfield.

The PCC of Dronfield with Holmesfield, and the clergy are legally data controllers.

This means they must abide by the law as to how your personal data is processed, and for what purposes it is held.


The PCC and clergy complies with its obligations under the General data Protection Regulations 2018, known as “GDPR,” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public in a geographical area as specified in our constitution;

  • To administer membership records;

  • To manage our employees and volunteers;

  • To maintain our own accounts and records (including the processing of gift aid applications); and to fundraise;

  • To inform you of news, events, activities and services running in both St Philip’s and the Parish of Dronfield with Holmesfield;


Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about church events.

Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;

Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -

the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent.


Your personal data will be treated as strictly confidential and will only be shared with other members of the church to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.


We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website -

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.


Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

The right to request a copy of your personal data which the St Philip’s and or the PCC of Dronfield with Holmesfield holds about you; The right to request that the St Philip’s And or the PCC of Dronfield with Holmesfield corrects any personal data if it is found to be inaccurate or out of date; The right to request your personal data is erased where it is no longer necessary for the St Philip’s and or the PCC of Dronfield with Holmesfield to retain such data; The right to withdraw your consent to the processing at any time. The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].

The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing; The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics] The right to lodge a complaint with the Information Commissioners Office.


If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.


To exercise all relevant rights, queries or complaints please, fill in the contact form

Alternatively you can contact the Parish Office for Dronfield with Holmesfield at 21 church Street, Dronfield, S18 1QB: phone 01246 412328 or email.